|  Privacy PolicyPrivacy and cookies policy1. Introduction 1.1 We are committed to safeguarding the privacy of our website visitors and customers; in this policy we explain how we will handle your personal data. 1.2 We collect your information when you purchase products from us either using our website or by phone, fax or email. We also collect information when you complete our online forms. 1.3 The information we collect may include your name, address, email address, telephone number, payment information and ip address. 1.4 We use cookies on our website, we will ask you to consent to our use of cookies when you first visit our website. 1.5 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications. You can access the privacy controls via https://www.wychbearings.co.uk/account.html 1.6 In this policy, "we", "us" and "our" refer to Wych Bearings Limited. For more information about us, see Section 11. 2. How we use your personal data 2.1 We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services. 2.2 We may process your account data ("account data").The account data may include your name, address, telephone number and email address. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business. 2.3 We may process information contained in any enquiry you submit to us regarding goods and/or services ("enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent. 2.4 We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website ("transaction data").The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely the proper administration of our website and business. 2.5 We may process information that you provide to us for the purpose of subscribing to our email newsletters ("notification data"). The notification data may be processed for the purposes of sending you the relevant newsletters. The legal basis for this processing is consent. 2.6 We may process information contained in or relating to any communication that you send to us ("correspondence data"). The correspondence data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business and communications with users. 2.7 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others. 2.8 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. 3. Providing your personal data to others 3.1 We do not provide (or sell) your personal data to any third parties for the purposes of sending marketing information. 3.2 We may disclose information required for the delivery of your order to our suppliers or subcontractors insofar as reasonably necessary for completion of your order. The legal basis for this processing is the performance of a contract between you and us. 3.3 Financial transactions relating to our website and services are handled by our payment services providers, Sage Pay and PayPal. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices at: https://www.sagepay.co.uk/policies/privacy-policy https://www.paypal.com/uk/webapps/mpp/ua/privacy-full 3.4 We may disclose your name and email address to our subcontractor solely for the purpose of gathering independent feedback from you regarding your purchasing experience from us. Our subcontractor will act as a data controller in relation to the information that we supply to it; and upon contacting you, they will supply to you a copy of their own privacy policy, which will govern that third party's use of your personal data. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business. 3.5 We may securely store your data with Cloud computing providers. 3.6 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. 4. Retaining and deleting personal data 4.1 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. 4.2 We will retain your personal data as follows: (a) account data will be retained for a minimum period of 2 years following your last visit to our website. 4.3 Notwithstanding the other provisions of this Section 4, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. 5. Amendments 5.1 We may update this policy from time to time by publishing a new version on our website. 5.2 You should check this page occasionally to ensure you are happy with any changes to this policy. 6. Your rights 6.1 In this Section 6, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights. 6.2 Your principal rights under data protection law are: (a) the right to access; (b) the right to rectification; (c) the right to erasure; (d) the right to restrict processing; (e) the right to object to processing; (f) the right to data portability; (g) the right to complain to a supervisory authority; and (h) the right to withdraw consent. 6.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can access your personal data by visiting https://www.wychbearings.co.uk/account.html when logged into our website. 6.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed. 6.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims. To exercise your right to erasure please visit https://www.wychbearings.co.uk/right-to-be-forgotten.html or contact us using the information in section 11. 6.6 You have the right to object to our processing of your personal data for direct marketing purposes. If you make such an objection, we will cease to process your personal data for this purpose. 6.7 To the extent that the legal basis for our processing of your personal data is: (a) consent; or (b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others. 6.8 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement. 6.9 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal. 7. Third party websites 7.1 Our website includes hyperlinks to, and details of, third party websites. 7.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties. 8. Cookies that we use 8.1 We use cookies for the following purposes: (a) PHPSESSID - Contains a PHP "session ID", expires when the browser is closed. (b) Session - Contains a PHP "session ID", can also contain an email address and encrypted password, expires after one year 9. Cookies used by our service providers 9.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website. 9.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: https://www.google.com/policies/privacy/ 10. Managing cookies 10.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. If you block cookies, you will not be able to use all the features on our website. 11. Our details 11.1 This website is owned and operated by Wych Bearings Limited. 11.2 We are registered in England and Wales under registration number 8289203, and our registered office is at Unit 1 Aston Fields Industrial Estate, Aston Road, Bromsgrove, B60 3EX. 11.3 Our principal place of business is at Unit 1 Aston Fields Industrial Estate, Aston Road, Bromsgrove, B60 3EX. 11.4 You can contact us: (a) by post, to the postal address given above; (b) using our website contact form; (c) by telephone, on the contact number published on our website from time to time; or (d) by email, using the email address published on our website from time to time.
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